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Office of Student Conduct & Academic IntegrityFrequently Asked Questions

For specific questions not addressed here, you may email OSCAI at oscai@odu.edu.

I received a letter from the Office of Student Conduct & Academic Integrity, what does it mean?

Please read your letter in its entirety. It will explain the reason we have contacted you and whether we will need to meet to discuss a violation of the Code of Student Conduct. If a meeting has been scheduled, details will be included. If the letter indicates you may have violated the Code of Student Conduct, the alleged violations and documentation to be discussed will also be included.

What happens if I have been accused of an academic integrity violation?

If you have been accused of an academic integrity violation, you may meet with your professor to discuss the allegation. You may resolve the violation voluntarily with the professor if you agree a violation occurred and the sanctions are appropriate. If a voluntary resolution is reached, you and the professor will sign the academic integrity voluntary resolution form and a follow-up meeting with the Office of Student Conduct & Academic Integrity will be scheduled. If you do not agree, an academic integrity hearing will be scheduled to discuss the violation.

Why am I being asked to attend a meeting about an incident that occurred off campus?

The Code applies to behaviors that take place on and off campus from the time you are admitted to the University through graduation, including breaks and when classes are not in session. Read the Code of Conduct.

What happens at a conduct meeting?

You are strongly encouraged to attend conduct meetings. The conduct meeting is your opportunity to share information about the incident from your perspective. If you do not attend the meeting, the conduct meeting will proceed without you and you will not be eligible to appeal the findings or sanctions.

How do I reschedule a conduct meeting?

Conduct meetings are scheduled based on your course schedule. If you would like to request to reschedule the meeting, please email oscai@odu.edu at least 3 business days prior to the meeting, including the reason for the request. Meetings are not normally postponed because a student's work schedule conflicts with the scheduled meeting, a preferred advisor is unavailable, or because related criminal charges are filed and pending in court. If extenuating circumstance caused you to miss your meeting, please email oscai@odu.edu explaining the extenuating circumstance to determine if you may be offered the opportunity to reschedule.

Can I bring someone to the conduct meeting?

A member of the ODU community (e.g., faculty, staff, student) may serve as your advisor during the meeting. The advisor may not represent you, but may help you prepare for the meeting. To indicate you wish to have an advisor, please email oscai@odu.edu a signed Release of Information form no later than 3 business days prior to the conduct meeting. You may request to bring a witness with direct knowledge of the incident to the meeting by emailing oscai@odu.edu no later than 3 business days prior to the meeting, including the name of the witness and a general statement indicating what you expect them to share during the meeting.

What happens after the conduct meeting?

After the meeting, students accused of violating the Code of Student Conduct will receive an outcome letter from their conduct administrator detailing the findings, rationale, and applicable sanctions.

What are sanctions?

Students found responsible for a violation of the Code of Student Conduct will be issued sanctions. Sanctions range in severity based on the incident and prior conduct history. They may include conduct probation, educational sanctions, suspension or expulsion. Sanctions will be included in the outcome letter, along with any appropriate deadlines. Learn more about Sanctions here.

May I appeal the outcome and sanctions?

Students accused of violating the Code of Student Conduct may appeal the outcome and/or sanctions of their hearing if the separation sanction is too severe, finding of responsibility is unreasonable, there was perceived bias in the decision, or if new information is now available (that was not available at the time of the hearing). The appeal process is administrative; therefore, all information to be reviewed in the appeal must be written/included in the appeal form.

Why do I have a hold that says CONTACT OSCAI@ODU.EDU?

Holds may be placed for incomplete sanctions or because an incident occurred during a period of time you were not enrolled as a student at ODU. Please email oscai@odu.edu if you have any questions.

I was charged in court for this incident and my case was dismissed. Why am I being asked to discuss it with the University?

The University's student conduct process is separate from court proceedings. Determinations made in court have no bearing on the outcome of the student conduct process or sanctions issued under this Code.

As of July 1, 2021, cannabis is legal in Virginia for residents 21 and older. Does that mean I can have/use cannabis on campus?

No, federal law still prohibits the use and possession of cannabis; therefore, it is not permitted on campus.

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