Per DHRM Policy 4.60, employees incapacitated by an injury or illness caused by their job and whose claim has been approved by the insurance carrier, shall receive workers' compensation leave with pay to cover their absences. Coverage varies based on whether the employee is on the Traditional Accrual Sick Leave plan or the VSDP sick leave plan.
Traditional Accrual Sick Leave Program
The following only applies to employees hired before 1/1/1999 who selected the Traditional Accrual Sick Leave Plan. Please note, requests for leave without pay are subject to the supervisor's approval.
First 92 Days
For the the first 92 calendar days of absence, employees receive workers' compensation leave for the total period of absence.
60 Day Extension
After 92 calendar days, leave with pay may be extended for 60 work days.
After 60-Day Extension Ends
After payment of the 60-day work supplement, for each workday missed, the employee will receive 2/3 workers' compensation leave. The employee may choose to charge 1/3 of their sick, annual or compensatory leave balance, or request leave without pay to cover the total period of absence.
Virginia Sickness and Disability Program (VSDP)
Employees covered under the Virginia Sickness and Disability Program (VSDP) may receive short-term disability benefits under VSDP. If the disability is due to a work-related injury compensable under the Virginia Workers' Compensation Act, the VSDP short-term disability program provides the difference between what the employee receives under Workers' Compensation and their short-term disability benefits.
Employees unable to work for more than 7 days should call the Reed Group at 1-877-928-7021; sick or other leave may be used during this week.
Up to 125 work days
Employees can receive up to 125 work days of supplemental income replacement after the seven calendar day waiting period.
Doctor's Note Required
Workers' compensation leave cannot be recorded or compensated unless the employee provides a physician's verification that the absence from work was due to the job-related injury or illness.
Part-Time Classified Employees
Part-time classified employees are also eligible for prorated workers' compensation leave. All the same policy and record keeping requirements apply for part-time classified employees.