Office of FinanceForms

Controller's Office

• ODU Merchant Establishment Form (rev. January 2019)
  
• ODU Merchant ID Request Form (rev. January 2019)
• Credit Card Terminal Daily Use/Tamper Log (created February 2019)
• Credit Card Terminal Visitor Log (created February 2019)
  
• Payment Card Security and Confidentiality Agreement (rev. February 2019)
  
• PCI Training (rev. May 2018)
• TouchNet User Request Form (rev. November 2019)
• Clover Role Designation Form (created October 2020)
  
• Suspicious Activity Report (SAR) for Red Flags (December 2013)
  

Accounts Payable

• Independent Personal Services Certification Form (IPSC)
  
• Industry Practice (IP) Checklist
  
• Year End Paper Receiving Report - can be found on Procurement Services eReceiving Program page
  
• Petty Cash Form (PC-1) (Word) (PDF)
  
• PC2 - Commonwealth Departmental Petty Cash Fund Reimbursement Request Summary Available in both Word and PDF.
• PC3 - Local Departmental Petty Cash Fund Reimbursement Request Summary - Available in both Word and PDF.
• PC2A/PC3A - Continuation Sheet for PC2 and PC3 forms - Available in both Word and PDF
• PC4 - Departmental Petty Cash Fund Reconciliation Form - Available in both Word and PDF
• Twenty Factor Test
• Worker Classification Review Questionnaire (previously called Independent Contractor Questionnaire)

Travel

Travel Processing Changes - Chrome River must be used for all travel and small business expense reimbursements. All non-employees must be enrolled in Chrome River to receive reimbursements. Review Enrollment in Chrome for Non-Employees.

• Chrome River Enrollment Form for Non-Employees - (updated January, 2019)
  
• Traveler's Checklist - (rev. August, 2018)
• Consolidated Travel Form (Excel) - (rev. December 20, 2016)
• Corporate Travel Card Application - (rev. November, 2022)
  
• Corporate Travel Card - Employee Agreement - (rev. March, 2020)
  
• Employee Travel Advance - (rev. April 1, 2015)
• Student Travel Advance - (rev. April 1, 2015)
• Business Related Meal Expense Form (Word) - (rev. August 2006)
• Chrome River User Guide - (January, 2019)
  

Vendor Forms

International Payments

• Foreign National Information Form - (July, 2019)
• Foreign Visitor Payment Request Form - (July, 2019)
• Statement Regarding Location of Services to be Performed Outside of the U.S.A. - (July, 2019)

Data Control

• Accounting Service Request Form - (rev. July 18, 2013)
• e-Print Payroll Report Request Form - (February 13, 2015)
  
• Interdepartmental Transfer Request - (rev. July 18, 2013)
• Inderdepartmental Transfer Request Continuation - (rev. July 18, 2013)
  
• Request for Changes in System Table
• Request for Establishment of a Sub-Object Code
• Request to Establish a Fund Code
• Request for New Program Code - (added April, 2021)
  
• Request to be Added to the Master Signature List - (rev. October 7, 2021)
• Request to Be Added to the Master Signature List - continuation sheet - (rev. October 7, 2021)
• Request to Change the Budget Unit Director of a Budget - (rev. April 27, 2017)

General Accounting

• Equipment Use Authorization Form - (rev. Nov. 2012)
• Missing Assets Explanation Form

Payroll

• E-1SU - Undergraduate Student Employment Data Form for New Hires/Stipends - (rev. July, 2022)
  
• E-1SG - Graduate Student Employment Data Form - (rev. February, 2021)
• E-1SP - One Time Special Payment Form - (May 6, 2016)
  
• Employee Payroll Direct Deposit Form
• Employee's Withholding Allowance Certificate (Form W-4)
• Employee's Virginia Income Tax Withholding Exemption Certificate (Form VA-4)
• Manual Paycheck Request
• Manual Timesheet - Classified Exempt (Excel) (rev. Oct. 2, 2014)
  
• Manual Timesheet - Classified Non-Exempt (Excel) (rev. Oct. 2, 2014)
• Manual Timesheet - Hourly Wage/Student Hourly (Excel) (rev. March 30, 2009)
• Request for Duplicate W-2 Form
• Payroll Student Award Payment Form (Effective: May 8, 2017)
  

Student Accounts/Accounts Receivable

• Departmental Credit Card Payment Form - (rev. July 29, 2016)
• ODU Official Revenue Deposit Form - (rev. July 29, 2016)
• Cash Intake Form - (created September, 2019)
• Tuition Appeal Form - (rev. September, 2020)