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IT Project Management

Doing the Right Projects Right.

The mission of the Project Management Office (PMO) is to support ITS by project intake and tracking, and to provide our project managers with the resources they need to deliver expected results.

Project Life Cycle

The following activities and deliverables are guidelines for any project that has been added to the Project Portfolio. By following the project life cycle, users can track the progress of projects, plan future stages of project development and ensure greater accountability throughout the project life cycle.


Initiation Process

  • Assign a project manager
  • Agree to a vision for the project
  • Refine the project charter
  • Establish roles and responsibilities
  • Identify the resources needed
  • Determine a broad timeline
  • Assemble core team members and stakeholders
  • Assess project procurement needs and determine best course of action

Initiation Deliverables

  • Approval from the Sponsor to move forward
  • Updated project in Gameplan
  • Approval from ITS Project Review Team

Planning Process

  • Gather functional requirements, scope of work as needed
  • Perform a risk assessment on new software and services
  • Review risks and develop a plan based on impact and probability
  • Assess the security issues for the project and its deliverable(s)
  • Identify special skills needed to accomplish project tasks
  • Identify special skills needed to support project deliverables
  • Assess the communication needs

Planning Deliverables

  • Detail Plan in Gameplan with Major Milestones
  • Communication Plan in Gameplan Briefcase
  • Agreement on where to store working project documents (specifications, infrastructure, etc.)

Execution Process

  • Execute the detail plan
  • Execute risk strategies as needed
  • Execute the Communication plan

Execution Deliverables

  • Updated tasks and milestones in Gameplan
  • Products and services defined in the scope of the project

Monitoring & Controlling Process

  • Measure project performance against the plan
  • Manage project issues and risks
  • Conduct status review meetings; disseminate status reports
  • Conduct PMO audits

Monitoring & Controlling Deliverables

  • Acceptance of project deliverables
  • Project updates in Gameplan
  • Project checkpoints
  • Documented Lessons Learned

Closing Process

  • Conduct a Post Project Review to review the Project Charter and discuss lessons learned
  • Closeout project in Gameplan

Closing Deliverables

  • Documented Lessons Learned
  • Hand off of operations and support responsibilities
  • Approval to close the project
  • Project closed and deactivated in Gameplan


Active Projects

Staff Meeting

Comprehensive overview of recent and ongoing technology projects at ODU.


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