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University Directory

Both individual directory profile pages and departmental/unit directory pages get their information from authoritative data sources, so changes to directory pages must be made via the system of record.

The system of record for updating individual directory profile pages is the Monarch Profile Manager (MPM), which allows staff and faculty to submit profile updates to be approved by the proper authority. Directory data is not updated in real-time, but will update within 48 hours of approval. See Monarch Profile Manager for more information on using this system.

When talking about the online directory services, there are multiple sources of data and abbreviations that are commonly used. Please see the Online Directory Services Definitions for explanations.


Individual Profile Pages

For detailed information about where each directory attribute is updated, please see the graphical explanation below or check the Source Data Matrix.

1 - Employee Name

Source: BANNER
Update location: Monarch Profile Manager
Approved by: Human Resources

2 - Employee Photo

Source: Monarch Profile Manager
Update location: Monarch Profile Manager
Approved by: University Web & Digital Communication

3 - Title

Source: BANNER
Update location: Monarch Profile Manager
Approved by: Human Resources

4 - Home Department

Source: BANNER
Update location: Monarch Profile Manager
Approved by: Human Resources

5 - Contact Information

Source: BANNER
Update location: Monarch Profile Manager
Approved by: Human Resources

6 - Web Links

Faculty

Source: FAS
Update location: FAS
Approved by: No approval needed

Staff

Source: Monarch Profile Manager
Update location: Monarch Profile Manager
Approved by: No approval needed

7 - Faculty Bio, Publications, Honors & Research

Faculty with FAS Accounts Only

Source: FAS
Update location: FAS
Updated by: Faculty member in FAS

Available Display Categories from the FAS (Faculty Activity System)

Each of the following items has a "Display" flag, allowing the faculty member to decide whether each item displays online.

Biography tab

  • Self-authored description
  • Awards & Honors

Education/Credentials

  • Education
  • Licensures
  • Certifications

Honors tab

  • Awards & Honors

Web Links

  • Any URL that you wish to display in your profile



Office/Department Directories

Every "unit" (Office or Department) must maintain a directory page ([unit name]/directory) with a standard listing of key personnel that is generated from authoritative data.

Each unit can determine who comprises their list of key personnel. Some units may decide to only list top people while others may choose to list all personnel. The directory's key personnel must be listed in AEM by each person's position number, in the order in which the unit would like them to appear.

To set up and order your unit's directory, each unit must submit a one-time directory set-up form.

To update your unit's directory, your office or department's web content owner/manager should contact their assigned Web Support Liaison. Use the Web Support Partner/Liaison List to find your unit's assigned liaison.


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