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Google Workspace for Education

Google Workspace for Education is a suite of online software applications that allow users to share information and ideas using Google's communication, collaboration and publishing tools. Students and faculty can create and share documents, spreadsheets and calendar events, as well as communicate using chat and video messaging.

Log in to Google Workspace from your web browser

Go to any of Google's affiliated websites (except for Gmail):
accounts.google.com
| drive.google.com | docs.google.com | groups.google.com | calendar.google.com | youtube.com

At the login prompt, enter your full user@odu.edu email address and leave the password blank, then click sign in.

On the ODU Monarch-Key web login page, log in with your MIDAS ID and password.


Key Features & Benefits


Gmail

Gmail

(Students admitted before February 1, 2023 only) Google's email interface has a powerful spam filter and up to 50 GB of storage. (Faculty, staff and newer student email accounts are provided through Office 365.)

Gmail overview

Google Calendar

Google Calendar

(Students admitted before February 1, 2023 only) Organize your schedule, keep a personal calendar to coordinate meetings, or schedule events. Shareable calendars integrate with Gmail, Drive, Sites and Chat.

Google Calendar overview


Google Drive

Google Drive

Store your important files in this 50 GB cloud drive (storage space shared with email). Create, share and collaborate on documents, spreadsheets and presentations with fellow students across campus or across the world.

Google Drive is available to students, faculty and staff on a Mac, PC, Android or iOS device.

University employees must be careful to protect confidential or restricted data. Before using Google Drive to send, store or share University information, review the regulated data storage matrix.

Google Drive overview

Faculty: Use the Course Collaboration Tool to create a shared Google Drive for your class.

Google Hangouts

Google Chat

Conversations come to life with Google Chat which provide the ability to communicate with other Google users through chat, voice or video.

  • Send messages, photos and emoji.
  • Create, broadcast and/or record an online meeting, interview, study group or tutoring session.
  • Hold video calls with up to 15 people.
  • Connect across computers, Android and Apple devices.


Google Sites

Google Sites

Create websites using simple tools, and publish them with Google.

Google Sites overview

Google Groups

Google Groups

User-created online and email-based groups provide mailing lists, easy content sharing, searchable archives and more.

Google Groups overview



Helpful links and tutorials for Google Workspace


Taking your data with you when you leave ODU

Student accounts (including email accounts) are deleted one year after your last class at ODU, whether you graduate, transfer or decide not to register for additional classes. Before you lose any of your important files, you may want to migrate your data to a personal Google account or to another service:

Check your Google storage

First, verify the amount of data you have stored in your ODU Google account, and clean up any files that you no longer need in Google Drive before migrating or archiving.

Migrate your ODU email and Drive data to a personal Gmail account (recommended)

Google allows you to migrate your email and Drive data from one Google account to another (from your ODU account to a personal Gmail account, for example). Most personal Google accounts only include 15 GB of total storage space, though, so be mindful of the amount of data you need to migrate and the amount of space available in the account you're migrating to. If you need more space, you might want to purchase additional storage from Google.

Shared files: Any files that have been shared from your ODU Google Drive will lose their permissions. After the file is transferred to your personal account, you'll need to re-establish sharing permissions from the new location.

Mail forwarding: After you leave the University and before your student email account is deleted (one year after the last class you took), consider forwarding email from your student account to your personal Gmail account until your account is disabled.

Archive/download your ODU account with Google Takeout

Use Takeout to download your files to a hard drive or to another service like Microsoft OneDrive. Again, be mindful of your storage requirements when exporting/archiving your data for long-term retention.

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