University Policies and Procedures

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Policies Currently Under Review

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1003 - University Responsibility for Compliance

3011 - Identity Theft Protection (Red Flag) Program

3310 - Allowance for Usage of Personal Mobile Devices and Wireless Service for University Business

3400 - Fixed Asset Control

3509 - Software Decision Analysis Policy

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Recently Approved Policies

5201 - Individual Research Conflict of Interest and Commitment

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Policies & Procedures

1000: General

• 1001 - Development, Approval and Maintenance of University Policy (Approved: 12/1/88; Last Revised 11/30/18)
• 1002 - Code of Ethics (Approved: January 1, 2007; Last Revised: 10/8/18)
• 1003 - University Responsibility for Compliance (Approved 5/16/13; Last Revised 11/21/19)
• 1004 - Health Insurance Portability and Accountability Act of 1996 ("HIPAA") Compliance Policy (Approved: 3/24/14; Last Revised 8/1/19)
• 1005 - Discrimination Policy (Approved: 3/17/15 - INTERIM POLICY; Last Revised 8/6/21)
• 1007 - Old Dominion University Travel Risk Management Policy (Approved 10/1/20 - INTERIM POLICY; Last Revised 3/15/24)
• 1008 - Policy on Title IX and Sexual Misconduct (Approved: 9/24/20 - INTERIM POLICY; Last Revised 3/3/22)
• 1010 - Absence of the President (Approved: 12/1/88; Last Revised 11/11/19)
• 1020 - Closure of the University Due to Inclement Weather and Emergencies (Approved: 12/1/88; Last Revised 5/10/22)
• 1021 - Emergency Management Policy (Approved: 12/14/15; Last Revised 3/3/22)
  
• 1050 - Business-Related Travel Allowance (Approved:12/1/88; Last Revised 10/29/21)
  
• 1051 - Business Travel Reimbursement Policy (Approved: 12/1/89; Last Revised 10/29/21)
• 1060 - Institutional and Individual Memberships in Professional Organizations, Civic Organizations, and Social Clubs (Approved: 7/1/90; Last Revised 9/21/22)
• 1070 - Changes to Names, Addresses and ID Numbers (Employees, Students and Vendors) (Approved: 3/1/99; Last Revised 3/15/24)
• 1100 - Development Policy (Approved: 9/21/22)
• 1101 - Gift Management (Approved: 12/1/88; Last Revised 9/21/22)
• 1102 - Acceptance of Gifts-in-Kind to the University (Approved: 9/21/22)
• 1103 - Establishment and Operation of Annual and Endowed Scholarships, Fellowships, and Prizes (Approved: 12/1/88; Last Revised 9/12/22)
• 1500 - Delegation of Authority for Contract Approval (Approved: 12/1/88; Last Revised 10/29/21)
• 1600 - Solicitation Policy for Employees and Vendors (Approved: 2/1/93; Last Revised 11/4/22)
• 1700 - University Demonstrations Policy (Approved 2/27/17; Last Revised 8/8/22)
  
• 1800 - Notifying the Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC) of Substantive Change (Approved: 9/1/09; Last Revised 5/10/22)

2000: University Relations

• 2001 - University Spokesperson and News Media Liaison (Approved: 12/1/88; Last Revised 2/22/19)
• 2010 - Use of the University Brand for Communications and Marketing (Approved: 12/1/88; Last Revised: 10/1/20)
• 2100 - Guest Speakers (Approved: 12/1/88; Last Revised 9/8/08; Currently Under Review)
• 2200 - Program Sponsors (Approved: 12/1/88; Last Revised 9/8/08; Currently Under Review)
• 2202 - Display of Art on Campus (Approved 9/20/99; Currently Under Review)
• 2300 - Trademark Licensing Policy (Approved: 12/1/88; Last Revised: 7/18/16)
• 2400 - Official Use and Display of Flags (Approved: 12/1/88; Last Revised 3/15/24)
• 2500 - Visual Arts Collection Policy (Approved 8/11/15; Last Revised 1/22/24))

3000: Administrative Services

• 3001 - Responsibility of Budget Unit Directors. (Approved 12/1/88; Last Revised 10/29/21)
• 3002 - Authority of the University Audit Department (Approved: 12/1/88; Last Revised 10/1/20)
  
• 3003 - Detection, Investigation and Reporting of Fraud, Waste and Abuse (Approved: 12/1/88; Last Revised 10/01/20)
• 3004 - Policy on University Audit Response Procedures (Approved: 11/1/90; Last Revised 10/01/20)
• 3010 - Internal Controls (Approved: 12/1/88; Last Revised 11/4/22)
• 3011 - Identity Theft Protection (Red Flag) Program (Approved: 10/30/17)
• 3012 - Safety and Security Policy (Approved 9/28/11; Last Revised 8/1/19)
• 3014 - Minors on Campus (Approved 5/3/19)
  
• 3015 - Unmanned Aircraft Systems (UAS) aka Uncrewed, Drones, Aerials, and Other Powered Motor Aircraft (Approved: 2/14/18; Last Revised 3/15/24)
• 3016 - University Responsibility for Enterprise Risk Management (Approved 3/15/24)
  
• 3020 - Whistleblower Retaliation Policy (Approved: 7/12/10; Last Revised 8/9/18)
• 3200 - Use and Keying of Facilities and Grounds (Approved: 12/1/88; Last Revised 5/10/22)
• 3220 - Policy on the Use of Tobacco and Smoking-Related Products, and Electronic Cigarettes and Vaporizers (Approved: 12/1/88; Last Revised 3/3/22)
• 3223 - Environmental Health and Occupational Safety (Approved: 8/16/01; Last Revised 2/24/22)
• 3230 - Vehicular Access to University Property (Approved: 12/1/89; Last Revised 2/14/18)
• 3231 - Use of Bicycles, Skateboards and Personal Transport Devices on University Property (Approved: 12/1/99; Last Revised 8/9/19)
• 3240 - Accident Review Committee (Approved: 9/18/90; Last Revised 6/6/23)
• 3250 - Vehicle Use Policy (Approved: 6/6/23)
• 3300 - University Telephone System Usage (Approved: December 1, 1988; Last Revised 2/14/18)
• 3310 - Allowance for Usage of Personal Mobile Devices and Wireless Service for University Business (Approved: 9/16/02; Last Revised 2/14/18)
• 3400 - Fixed Asset Control (Approved: 12/1/88; Last Revised 10/8/18)
• 3500 - Policy on the Use of Information Technology Resources (Approved: 10/1/07; Last Revised 5/10/22)
• 3501 - Information Technology Access Control (Approved: 10/1/07; Last Revised 5/10/22)
  
• 3502 -Information Technology Infrastructure, Architecture, and Ongoing Operations Policy (Approved: 10/1/07; Last Revised 2/2/23)
• 3504 - Data Administration Policy (Approved October 1, 2007; Last Revised 2/14/22)
  
• 3505 - Information Technology Security Policy (Approved: 10/1/07; Last Revised 2/2/23)
  
• 3506 - Electronic Communication Policy for Official University Business (Approved: 10/1/07; Last Revised 6/6/23)
  
• 3507 - Information Technology Accessibility Policy (Approved: 4/9/09; Last Revised 2/2/23)
  
• 3508 - Information Technology Project Management Policy (Approved: 4/9/09; Last Revised 5/10/22)
  
• 3509 - Software Decision Analysis Policy (Approved: 5/4/12; Last Revised 8/1/19)
• 3700 - Records Management Policy (Approved: 11/7/90; Last Revised 8/1/19)

4000: Student Services

• 4100 - Student Record Policy (Approved: 12/1/88; Last Revised 10/8/18)
• 4500 - Accommodations for Students With Disabilities (Approved: 12/1/88; Last Revised 8/23/22)

5000: Academic Affairs

• 5101 - Education Abroad International Insurance Policy (Approved 1/31/13; Last Revised: 11/11/19)
• 5201 - Individual Research Conflict of Interest and Commitment (Approved: 8/2/12; Last Revised 4/26/24)
• 5340 - Export Control Policy (Approved: 6/12/13; Last Revised 10/1/20)
• 5350 - Research and Scholarly Digital Data Management Policy (Approved: 1/24/14; Last Revised: 11/11/19)
• 5406 - Accommodations for Individuals With Disabilities (Approved: 10/1/03; Last Revised 8/23/22)

6000: Human Resources

• 6010 - Instructional/Research Faculty and Administrative/Professional Faculty Recruitment Funding Policy (Approved: 12/1/88; Last Revised 1/22/24)
• 6012 - Non-Instructional Part-Time Faculty Employment Policy (Approved: 7/12/10; Last Revised 1/10/24)
• 6020 - Recruitment/Selection of Classified and Wage Employees (Approved: 12/1/88; Last Revised 1/12/22)
• 6021 - Criminal Background Checks (Approved 5/14/18; Last Revised 3/3/22)
  
• 6023 - Policy for the Use of Non-Research Related Volunteers (Approved: 10/1/02; Last Revised 5/10/22)
• 6024 - Wage Employment Policy (Approved: 10/10/94; Last Revised 1/10/24)
• 6026 - Visa and Immigration Services Policy (Approved: 11/15/04; Last Revised 1/22/24)
• 6027 - Employment Eligibility and Verification Policy (Approved: 7/25/08; Last Revised 1/10/24)
• 6028 - Fitness for Duty Policy (Approved: 1/12/15; Last Revised 7/18/16)
  
• 6040 - Classified Employee Leave Reporting Procedures (Approved: 2/1/93; Last Revised 1/10/24)
• 6050 - Family and Medical Leave Act Policy (Approved: 8/5/93; Last Revised 6/6/23)
• 6051 - Return to Work Policy (Approved 5/1/01; Last Revised 6/6/23)
• 6052 - Lactation Support Policy (Approved 4/20/15)
• 6053 - Parental Leave Policy (Approved 12/14/20; Last Revised 8/8/22)
• 6060 - Separation Process for Faculty and Staff (Approved: 7/1/01; Last Revised 1/10/24)
• 6130 - Policy for Direct Employment of Wage Employees (Approved: 12/1/88; Last Revised 2/22/19)
• 6200 - Hours of Work Policy (Approved: 12/1/88; Last Revised 6/6/23)
• 6201 - Alternative Work Schedules Policy (Approved: 2/1/93; Last Revised 1/10/24)
• 6202 - Telework Policy (Approved: 3/15/07; Last Revised 3/3/22)
• 6220 - Conflicts of Interests Arising from an Employee's or Family Member's Financial Interests, Employment at, or Representation of Old Dominion University (Approved: 12/1/88; Last Revised 8/1/19)
• 6301 - Bone Marrow and Organ Donation Leave (Approved: 6/6/23)
• 6302 - Civil and Administrative Leave for Administrative and Professional Faculty, Classified Staff, and Wage Employees (Approved: 6/6/23)
• 6303 - Emergency Disaster Leave (Approved: 6/6/23)
• 6304 - Military Leave (Approved: 6/6/23)
• 6305 - School Assistance and Volunteer Service Leave (Approved: 6/6/23)
• 6306 - Immediate Recognition (Approved: 6/6/23)
  
• 6400 - Tuition Assistance Policy (Approved: 12/1/88; Last Revised 8/8/22)
• 6500 - Civility in the Workplace (Approved: 8/8/22)
• 6600 - Standards of Conduct for Classified Employees (Approved: 12/1/88; Last Revised 10/4/16)
• 6602 - Classified Employees Grievance Policy and Procedure (Approved: 12/1/88; Last Revised 2/14/18)
• 6603 - University Drug and Alcohol Policy (Approved: 10/8/90; Last Revised 8/9/18)